Director of University Housing Finance & Business Operations

Full-Time

Appointment Duration / End Date:
Department University Housing - H&BS
College / Division Student Affairs

Salary Range
Salary is commensurate with the background and experience of the individual selected. Cal Poly offers excellent fringe benefits, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System and educational benefits for eligible employees. All rights associated with the appointment are governed by the Management Personnel Plan adopted by the CSU Board of Trustees.

Pay Basis Monthly
Pay Plan 12-month

Position Description
The Director of University Housing Finance and Business Operations provides specialized fiscally administrative functions in dealing with a variety of highly complicated, sensitive and confidential matters. Is responsible for applying financial administrative policies and procedures in performing numerous duties of considerable scope and complexity. This position develops, manages, directs, provides vision and guidance, and sets and monitors organizational goals for all business functions and resource management in support of the University Housing Department necessary for the development, planning, completion, budget, cost collection, and cost analysis of the on-campus housing programs and projects. The incumbent is a member of the Housing Core Management Team and serves as the key budget manager in support of planning.

In collaboration with University Housing unit directors, assesses and develops recommendations for the impact of planning and substantive changes in programs, budgets, and personnel in particular regard to the growth of University Housing. Has full responsibility for reviewing expenditures, evaluating and adjusting procedures, goals and strategies. Manages and coordinates the overall administration of the budget and allocation process for University Housing; resource planning; analysis of personnel policies and staff resource specialist regarding budgetary personnel actions for approximately 140 staff members; oversight of University Housing business contracts and procurement of services and materials with procurement of commodities in excess of $5 million dollars; and coordination, implementation and evaluation of special projects. Additional responsibilities may include representing University Housing on CSU system-wide and University-wide standing committee assignments and projects.

Minimum Qualifications (Staff Only)
Bachelor's degree and five to eight years of progressively responsible professional experience involving budget, contract administration and personnel management. Demonstrated success and increased responsibility managing a large complex budget. Experience to include two years in a supervisory/managerial capacity.

Required Qualifications / Specialized Skills
Must have working knowledge of the State of California budget structure and an understanding of the State Budget Act.
Ability to independently develop interpret, communicate and apply applicable Federal/State statutes or requirements; policies and procedures for the CSU, the University and University Housing.
Must have the ability to prepare and analyze business plans.
Must have a working knowledge or ability to quickly learn governmental accounting principles and practices.
Must have a thorough knowledge of generally accepted accounting principles (GAAP), fund accounting, auditing standards, financial reporting, budgeting processes, asset management; PC literacy in standard office software applications including word processing and PowerPoint, with an advanced knowledge of financial spreadsheet applications.
Ability to establish and maintain highly effective, professional working relationships with campus and CSU administrators, auxiliaries, faculty, staff, students, suppliers, contractors, and members of the general public. Exhibit high standards of conduct and confidentiality dealing with various internal and external constituencies.
Must possess superior analytical, reasoning and mathematical skills with an attention to detail.
Demonstrated sound judgment, discretion, tact, and a willingness to take initiative. Demonstrated ability to meet deadlines with a finished and effective product. Ability to adapt to and work effectively in a fast paced and multi-priority driven environment.
Ability to act promptly to resolve actual and potential problems from a broad perspective and discern underlying causes of the problem and take corrective action as necessary.
Outstanding supervision / leadership skills and ability to apply modern management/administrative techniques to coordinate and manage staff.
Make independent decisions when advising managers and employees.
Demonstrated ability to effectively and professionally communicate, both orally (in person and over the phone) and in writing (memos, letters, e-mail, presentations, contracts, etc.) and maintain high professional standards and an excellent customer service orientation.
Ability to independently develop, analyze, interpret, and monitor contracts and specification bid proposals.
Working knowledge of technical contract specification preparation and interpretation.
Must successfully pass a pre-employment background fingerprint check.

Preferred Qualifications / Skills
Thorough knowledge of CMS/Peoplesoft and BOE Corporation environments, and Cal Poly, Corporation and CSU fiscal regulations and procedures (preferred).

Special Conditions (Staff)
The individual appointed to this position will be asked to file a Statement of Economic Interests and to participate in ethics training in accord with the Political Reform Act, Government Code Sections 81000, et eq.

This position classification has been defined as "Exempt" and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).

Must successfully pass a pre-employment background fingerprint check.

Must be able to work with a diverse staff, varied working styles and personalities.

Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
Pre-Employment Conditions (Staff) Background / Fingerprint
Benefits Eligible

More Information Yes

Job Open Date 05-09-2008
Review Begin Date 06-20-2008

How to Apply
For full consideration candidates MUST submit the following completed electronic application package: (1) On-Line Cal Poly Management Employment Application and the following electronic attachments: (2) a letter providing some detail of the applicant's qualifications and interest in the position; (3) a detailed resume which includes salary history for the last five years; (4) the names, addresses, and telephone numbers of at least five professional references. To apply, visit our online employment system at: https://www.calpolyjobs.org and apply to Requisition Number 101679.

The search committee will begin their review of applications on June 20, 2008 and will continue until the position is filled.

Cal Poly is strongly committed to achieving excellence through cultural diversity. The University actively encourages applications and nominations of all qualified individuals and is an Equal Opportunity Employer.

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