The Executive Committee is open to the addition of new committees and programs based on the needs of the membership. The Executive Committee will be proactive in determining the need for new and additional committees and programs based on trends, technological changes and results from Association surveys.

In addition to those committees and programs generated by the Executive Committee, any member of the Association may propose the development of a new committee or program. This proposal must be submitted in writing to the Executive Committee for review.

Once a proposal has been approved, the following guidelines will be followed for committee appointments and program implementation:

• Committee appointments are completely voluntary and are for one year, except for the two-year appointment of the Corporate Relations Chair. Appointments are made at the Winter Executive Committee meeting. Western Training Institute, Conference Services and Northern RAP committee terms are effective immediately. All other committee appointments become effective July 1.
• Member institutions or members themselves assume the cost for registration, lodging, food, travel, and other incidental expenses incurred while serving on a WACUHO committee. Committee chairpersons shall not be authorized to expend committee funds for such expenses. It is understood that campuses hosting a WACUHO meeting may, at their option, provide amenities as referred to above without charge to the Association. Moreover, any and all labor reimbursement requests must have been noted on a separate line item on the initial proposed budget which received approval by the Association's Treasurer.
• Committees presenting programs shall direct those programs toward the specific population without exclusion of attendance by any level and region. See RAP Protocal on page 63 for details.

  For example -
  Annual Conference - entire membership.

  Northern, Central Island and Southern RAP - theme centered around and directed towards a target population of front-line staff (i. e. RA's and hall desk staff), supervisors (e.g. RD's) and central office support staff.

  Western Training Institute - Full time professional membership.

  Apartment & Community Living - Directed toward those working in these areas of housing and all interested individuals.

  Conference Connection - Directed toward those working in this area of housing and all interested individuals.

• All Program Committees shall work on zero based, "break even" budgets. Programs are to pay for themselves from registration fees.
• All program committee members (except annual conference chairs) must register for their conference.
• Participants from non-member institutions will be charged an additional registration fee:

  For example, add:
  1. $5.00 for RAPs, Conference Connection, Apartment & Community Living, and all other conferences not included below.
  2. $20.00 for the Annual Conference and Western Training Institute.
  3. $100.00 for non-Affiliate Vendors exhibiting at the Annual Conference.
  Exceptions to this policy must be approved in advance by the Treasurer.

• Every program and operational committee shall submit in advance a proposed budget for its activities to the Executive Committee Liaison and to the Association Treasurer. No funds will be disbursed until a budget is submitted to and approved by the Treasurer. Each Committee Chair will also submit to the Treasurer a finalized, actual budget of the year's financial activities within 30 days, or as negotiated with the Treasurer, after the conclusion of the program/activity.
• All arrangements made on behalf of the Association between Committee Chairs and facilitators, speakers or presenters shall be in writing and shall clearly specify all aspects of the agreement, (e.g., service to be performed, amount and kind of compensation, including travel reimbursement, if any, etc.).
• All individual agreements obligating the Association to payments of $5,000.00 or more must be signed by the President or Treasurer to become binding on the Association. No other member of the Association is authorized to make such commitments for the Association. Therefore, plan ahead and allow sufficient time to meet the requirement.
• Each committee should insure that all facilitators, speakers or presenters are appropriately thanked in writing for their assistance on behalf of the Association.
• Committee Chairs will submit an Abstract (100-words, 2 copies) for inclusion in the Annual Conference program notebook in January to the Program Committee Chair(s). This abstract should contain the progress or successful completion of your committee's goals and objectives.
• Committee chairs shall submit four copies of a detailed written annual report upon the conclusion of their committee's activities. The Vice President shall see that incoming Chairs, members of the Executive Committee and the Historian receive copies of these reports. Attached as an addendum are the guidelines for the format plus a sample report.
• Committee chairs shall forward to the Historian copies of approved contracts or agreements, registration materials, attendance counts, program brochures, and any pictures of WACUHO events.
• All unsolicited individuals, groups or organizations wishing to present a program or disseminate information at a WACUHO conference must follow established program submittal and presentation procedures.