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- In order for a program committee (zero-based budgets) to either collect or spend money, it must have an approved budget. The Preliminary Budget Form is the vehicle for you to submit a proposed budget. Complete the form and enter all figures in the Proposed Budget column, including "Contingency", and return the form to the Association Treasurer for approval. Please allow adequate time for the Association Treasurer to process the budget request.
- Please note that financial commitments cannot be made and money may not be expended prior to budget approval by the Association Treasurer.
- Once approved, your committee will then be able to proceed with collecting, depositing (via the Association Treasurer) and expending money.
- Mail deposits to the Association Treasurer by "registered mail" thus insuring the hand delivery and tracking of the package. Do not mail cash (see Deposit Form section).
- Programming committees must develop break even budgets where total revenues equal total expenses. In addition, a "contingency" of 2-5% (depending on the size of the total budget is required for inclusion in the program committee budget).
- For operating committees, a budget appropriation will be proposed for approval at the Annual Conference Business Meeting. Prior to committee work, it is important to confirm with the Association Treasurer as to the approved amount. This figure will be used as the "Total Income" on your committee's submitted Budget Form.
- If your committee has not been funded (or wishes to receive additional funds) for the fiscal year, you may request funds by submitting a Program Reserve Fund Form and be sure to include a short narrative describing what the committee plans to accomplish with the additional requested funds (see Program Reserve Funds section).
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