Professional Courtesy Policy  

 
  • In order to ensure consistency and equity in the professional courtesies extended to officers, speakers and guests at WACUHO programs, the Executive Committee has adopted a policy which directs all program committees to include certain courtesies in their program budget planning.

  • Listed below is a summary of those courtesies. Committees are expected to incorporate those courtesies listed as mandatory.

  • The recommended courtesies are suggestions which all committees should consider and include if location, cost, number of participants and other factors permit for such when planning program budgets. These are minimum recommendations, all other professional courtesies must be incorporated into the budget.

  • Members of the Association should not expect to receive any reimbursement for making a presentation at an Association program. However, when asked to be a Keynote speaker or major program presenter, (e.g., WTI Scholar-In-Residence) members may be paid an honorarium and expenses (transportation, room/board, registration) beyond those not reimbursed by their home institution.

  • The term "Professional Program Presenter" refers to presenters outside the area of housing and food services or housing and food service staff who are not actively involved in WACUHO.

  • It should also be noted that courtesies are extended only to those individuals named below, and not to spouses, family, or guests of those individuals.

WESTERN TRAINING INSTITUTE

Mandatory: Consultant(s)

  • Waive registration, room/board fees
  • Pay same for transportation and fees

Mandatory: Scholar-In-Residence
  • Waive registration, room/board
  • Reimburse same for transportation
  • Pay honorarium

Mandatory: WACUHO President or Designee and Executive Committee Liaison
  • Waive registration, room/board fees

Mandatory: Invitations
  • Put in writing or email to the WACUHO President, consultant(s), Scholar-In-Residence, and Executive Committee Liaison, an invitation to participate in the program and information on what fees will be waived and what costs the person(s) will be expected to cover.

Recommend:
  • Assist President or Designee and Executive Committee Liaison with travel expenses if there is a net surplus following the conference.

RAPS - Northern, Central, Southern and Island

Mandatory: WACUHO President or Executive Committee Designee

  • Waive registration fees

Mandatory: Keynoter(s)
  • Waive registration fees
  • Pay same for transportation
  • Pay honorarium

Mandatory: Executive Committee Liaison
  • Waive registration fees

Mandatory: Invitations
  • Put in writing or email to the WACUHO President, keynoter(s), Executive Committee Liaison, and Executive Committee members an invitation to participate in the program and information on what fees will be waived and what fees the person(s) will be expected to cover.

Recommend:
  • Assist President or Designee and Executive Committee Liaison with travel and lodging expenses if there is a net surplus following the conference.
  • Assist President in room/board arrangements (e.g., free/low cost room, waive separate meal charges, make reservations at local hotel, etc.)
  • Reimburse "Professional Program Presenters" for on-site costs such as parking, meals, registration fees, transportation to/from site, etc.
  • Put in writing to each program presenter, an invitation to participate in the program and information on what fees will be waived and what fees the person(s) will be expected to cover.

APARTMENT & COMMUNITY LIVING, CONFERENCE CONNECTION, PMI

Mandatory: WACUHO President or Executive Committee Designee

  • Waive registration fees

Mandatory: Executive Committee Liaison
  • Waive registration fees

Mandatory: Keynoter(s)
  • Waive registration fees
  • Pay same for transportation
  • Pay honorarium

Mandatory: Invitations
  • Put in writing or email to the WACUHO President, keynoter(s), Executive Committee Liaison, and Executive Committee members an invitation to participate in the program and information on what fees will be waived and what fees the person(s) will be expected to cover.

Recommend:
  • Assist President or Designee and Executive Committee Liaison with travel and lodging expenses if there is a net surplus following the conference.
  • Assist President in room/board arrangements (e.g., free/low cost room, waive separate meal charges, make reservations at local hotel, etc.)
  • Reimburse "Professional Program Presenters" for on-site costs such as parking, meals, registration fees, transportation to/from site, etc.
  • Put in writing to each program presenter, an invitation to participate in the program and information on what fees will be waived and what fees the person(s) will be expected to cover.

ANNUAL CONFERENCE HOST

Mandatory: WACUHO President

  • Waive registration fees
  • Waive 4 nights room/board fees

Mandatory: ACUHO-I President or Designee
  • Waive registration fees
    • ·
  • Waive 3 nights room/board fees

Mandatory: ACUHO-I Western District Representative [Note: if from NWACUHO or AIMHO region only]
  • Waive registration fees
  • Waive 3 nights room/board fees

Mandatory: PACURH President or Designee
  • Waive registration fees
  • Waive 3 nights room/board fees

Mandatory: Keynote Speaker(s)
  • Waive registration fees
  • Waive room/board fees (minimum 1 day)

Mandatory: Annual Conference Chairs (Conference, Host, Program, and Exhibits)
  • Waive registration fees

Mandatory: Past Presidents - No longer in the field.
  • Waive registration fees

Mandatory: Past Presidents - No longer in the field - including 1 guest
  • Waive either opening or closing banquet costs (at the convenience of each Past President not in the field)

Mandatory: Invitations
  • Put in writing or email to each Past President no longer in the field, ACUHO-I President, ACUHO-I Western District Representative, PACURH President and Keynoter(s), an invitation to participate in the program and information on what fees will be waived and what fees the person(s) will be expected to cover.