• Travel - yes, required attendance at the Annual Conference and on-site meetings
• Programming - yes
• Communication by phone, mail, fax, E-mail and required on-site meetings

PURPOSE:
To plan all aspects of the program presented at the Annual Conference

RESPONSIBILITIES:

• Responsible for the total coordination of the conference schedule, goals and objectives

• Work closely with Annual Conference Chair, Association President, and the chairs of Exhibits & Displays, Host, and Corporate Relations Committees

• Establish a zero-based budget with consultation of the Annual Conference Chair for approval by the Treasurer by the Fall Executive Committee Meeting (October)

• Request Gold Plan monies from the Chair of the Corporate Relations Committee by submitting a "committee sponsorship request form" at least 30 days in advance of the program. Contact the Chair of the Corporate Relations Committee regarding amounts and availability of these additional funds.

• Attend the transition meeting held after the Annual Conference in late Spring or early Summer to receive information from previous Program Chair

• Attend and coordinate the Program Committee at the on-site meeting

• Plan two or more, as needed, committee meetings between the on-site meeting and Annual conference

• Be in a two-way communication with all WACUHO Committee Chairs in regards to special needs at the Annual Conference

• Develop a timeline for Call for Programs, with the consultation of the Annual Conference Chair and Association President

• Lead the Program Committee to establish the:
  Conference Theme Logo
  Keynote Speaker(s)
  Interest Sessions
  Consultant Sessions
  Signage
  Audio/Visual requirements
  Conference Notebook
  Call for Programs
  Conference Evaluation
  Conference Newsletter
  Program Schedule
  Resource/Video Center

• STRONG RECOMMENDATION: It is advised that the "Conference Theme" and "Logo" be discussed with the Program Committee members, Annual Conference Chair, Association President, Exhibits & Displays Chair, and Host Chair via e-mail, phone or fax prior to the on-site meeting so as to use the on-site meeting time more effectively

• Submit an informative article or update per issue of the WACUHO WAVES newsletter

• Reconcile all expenditures and forward original receipts and check requests to the Association Treasurer in a timely fashion

• Submit a welcome letter to the membership in January to the Program Committee Chair(s) for inclusion in the program notebook

• Prepare and submit an annual report to the Vice President by May 1st which summarizes the committee's activity during the year.