Executive Committee Travel Policy
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The Executive Committee Travel policy has two main components to it – actual travel costs to Executive Committee meetings and per diem. The Association will pay travel costs to 3 of our 4 Executive Committee meetings. The exception is the meeting held just prior to the Annual Conference. Travel Costs to the meeting include airfare, mileage, taxi or shuttle to meeting location and parking fees at the airport. In addition to travel costs, a $60* per diem for each Executive Committee meeting day is permitted. Per diem covers expenses such as lodging, meals, hotel parking and other such misc. expenses incurred while doing Association business over the meeting period. The transition meeting in June would be $60* or if you were returning to the Exec Committee for the following year, it would be $120 (for 2 meeting days). Our fall meeting is $120 (2 days); our spring meeting is $180 (3-day meeting) and the meeting prior to the Annual Conference is $60. These travel expenditures can only be used for Executive Committee meetings and can not be used for other liaison responsibilities. The only exception to this policy is the Presidential Travel line in the operating budget, which is used exclusively for Presidential Travel. Our travel is paid out of the Executive Travel line in the operating budget. For the 2001-02 fiscal year, the amount is $7600. As an Association, we have always been sensitive to our membership concerning the travel budget. It is expected that as Exec members, we will be prudent with our expenditures in this area. For example, doing our best to obtain reasonable airfares by booking our reservations early and when renting cars, not expecting the Association to pay for upgrades and so forth. * new approved amount for fiscal year 01-02. For our June Meeting, the amount is still $50 since it is in the fiscal year 00-01.
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