Hello WACUHO membership!
Over the past few years, WACUHO has been undergoing some change. Some of the most significant of these changes have included better defining of our Technology Coordinator positions and the shift for the Newsletter Editor position to the Marketing and Communications Coordinator. For these changes to become permanent, they need to be reflected in our By-Laws. Because of this, several changes to our By-Laws are being proposed.
These positional changes require quite a few adjustments to the By-Laws. Due to this, the By-Laws and Executive Committees decided to take a deeper look at the By-Laws. While we did not do a complete overhaul, we did determine some sections that could use clarity. We also noted a few places that did not match up with our current practice.
In the end, this resulted in a significant number of proposed changes. Given the large number, we asked for feedback from some of the leaders in WACUHO (Past Presidents and committee chairs). We took this feedback and made some adjustments to the proposed changes.
We wanted to share these proposed changes with the membership before the annual conference. We hope this will provide our members the opportunity to discuss any concerns and thoughts they have with the changes with other members (especially with delegates for the Annual Business Meeting) beforehand. Also, we may be able to help clarify any questions you have beforehand, rather than waiting until the actual Business Meeting.
Attached is a Microsoft Word document that tracks all of the proposed changes. Additionally, the comments provide the rationale for each individual change. We recognize that not everyone can utilize this format, but it seemed the most effective way to communicate the large number of proposed changes. For assistance with accessibility issues, please contact me via the phone number or the email address listed below.
As the chair of the By-Laws Committee, I want to thank the committee (aka Tyler Miller) for their assistance. Also, the Executive Committee spent significant time reviewing and discussing the proposals. Plus, many other WACUHO leaders provided valuable feedback.
One thing to note. Initially, we also were proposing corrections to typographical, grammar, and punctuation errors. However, given the already large number of changes, and the proposed amendment to allow these obvious changes without a membership vote, it was determined that it would be better to wait. The proposed amendment is actually a common amendment to allow simple fixes without taking time from the membership. If this amendment does not pass, we collected suggested changes and will pass those along to next year’s By-Laws Committee.
In the next week, if you would like clarification about any of the proposed changes, please feel free to send me an email at email@example.com. I will do my best to help you understand the change and its purpose.
These changes will be presented for approval at the Annual Business Meeting. This is the process we intend to follow (also vetted through WACUHO leadership), to meet the requirements of Robert’s Rules of Order:
The Vice-President will begin with the first Section with proposed changes. The VP will share the current Section. The VP will then share any amendments, by indicating what (if anything) will be struck out and what, if anything, will be added, and then will share the rationale for the changes. Once the VP has read the proposed changes, a motion will be called for that the Association accept the changes for the Section as proposed for the proposed new By-Laws. Assuming a motion and a second, we then discuss. This may include additional motions to change the proposed changes or make other changes (which would need to be addressed before moving forward). Once the discussion is ended, the voting delegates vote. If a majority (not 2/3) accept, those changes remain in the proposed new By-Laws. If not, the changes do not. Note that as we progress, accepted changes to the proposed new By-Laws will be made on one master electronic document.
We will proceed this way through each proposed changed Section. Once all of these Sections have been progressed through, we will open the floor for going back and making changes to any part of the proposed new By-Laws (sometimes this is necessary, as a later change may mean a change needs to be made in an earlier Section, or changes may be suggested for Sections that did not originally have a proposed change). Once this part of the discussion concludes, the entire new set of By-Laws will be put before the membership (through a motion) and voted on by the voting delegates. If two-thirds of the voting delegates vote to approve the motion, the new By-Laws are accepted and replace the existing by-laws. If not, no changes are made to the existing By-Laws.
If you have questions or comments about the procedure, please let me know.