Corporate Partner Guidelines

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Under the Corporate Partner Plan, corporations may join WACUHO at one of four membership levels. In exchange for their participation in the Corporate Partner Plan, corporate members have been guaranteed various incentives as well as exposure at WACUHO programs and events. Outlined below are guidelines that each program committee chair is responsible for following. All programming committees are expected to follow the following guidelines whether or not they request money from the Corporate Relations Committee.

Please see section II.6 Fees - Corporate Partner for details about benefits enjoyed at each partner level.

Guidelines for RAPS, WTI, or PMI

  • Contact the Chair(s) of the Corporate Relations Committee to obtain memorabilia with Corporate Partner information (Platinum and Gold levels).
  • List the names of all corporate partners inside the program notebook.
  • Following the program, send a thank you letter to each Platinum and Gold level member the program notebook.
  • Send a copy of the thank you letter to the Chair(s) of the Corporate Relations Committee as well a program notebook.

Annual Conference and Exposition

  • Contact the Chair of the Corporate Relations Committee to obtain the names, addresses and camera ready logos of all corporate partners at the Platinum and Gold level.
  • List the names of all corporate partners inside the program notebook.
  • Print the Platinum and Gold level members’ logos on various memorabilia.
  • Save one set of memorabilia and a program notebook for each Platinum and Gold level member.
  • Following the conference, send a thank you letter to each Platinum and Gold level member along with one set of memorabilia and the program notebook.
  • Provide a $100 discount to all corporate partners who exhibit at the conference.
  • Priority exhibits assignment at WACE for all Corporate Partners
  • Exclusive invitation to sponsored event with CHO’s
  • Platinum Partners receive special mention by the President during a meal attended by the Association
  • Platinum Partners receive a plaque presented during a meal attended by the Association

As an Association, we value the friendships and relationships that we have with our corporate friends, especially those who become WACUHO corporate partners. Your adherence to these guidelines will help us to continue our positive relationships with these important WACUHO members. Please contact the Chair(s) of the Corporate Relations Committee if you have any questions regarding this information.

Committee Sponsorship Request

Since WACUHO Corporate Partnership has been in place, procedures for requesting sponsorship monies have become centralized through the Corporate Relations Committee. All requests for donations therefore need to go through the Corporate Relations Committee (CRC).

When preparing your Preliminary Budget Form, the cost for conference memorabilia such as bags or notebooks should be included since these items will continue to be part of your conference expenses. These items should be requested through the Corporate Relations Committee via the Committee Sponsorship Request Form. Instead of one company sponsoring a specific item, monies will be allocated by Corporate Relations on behalf of all corporate partners.

The Committee Sponsorship Request Form should be completed and mailed to the Chair of the Corporate Relations Committee. If your request is approved, one of your committee members will purchase the approved item and then request financial reimbursement from the Association Treasurer via the Check Request Form. Original receipts must be included with the check request. Please note that the funding for this expense will come from the Corporate Relations Committee’s budget rather than from your committee’s budget. Therefore, this expense should not appear on your committee’s final budget sheet.

Items with specific vendor logos such as notepads, pens and pencils should also be requested via this form. You do not need to indicate a cost on the form when requesting these items.

Donations Budget Request

The Donations Budget Form is used to record donations received from the Corporate Partnership Committee, prize obtained from entities other than corporate partners, and institutional support. Monies received through the Corporate Relations Committee should be recorded on this form only - not on the program’s final budget. A copy of the Donations Budget Form should accompany the final Budget Form to be submitted to the Treasurer. The Donations Budget Form should also be mailed to the Chair of the Corporate Relations Committee following the program. A copy of the Final Budget Form should be included in the Annual Report to the Vice President.