Exhibits & Displays Committee

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Current Chairs

  • 2017-2018 Co-Chairs: Chrystal Basil, UC San Diego | Yvonne Hernandez Friedman, UC San Diego

Previous Chairs

  • 2014-2015 Co-Chairs:
    • Suzanne Seplow, UCLA
    • Andy Plumley, UC Riversid
  • 2013-2014 Co-Chairs:
    • Randy Hanlin, CSU San Bernardino
    • Danny Mann, UC Santa Barbara
  • 2012-2013 Tri-Chairs:
    • Mako Ushihara, Santa Clara University
    • Vinnie Hama, Stanford University
    • Danny Mann, UC Santa Barbara
  • 2011-2012 Co-Chairs:
    • Robert Stephens, UC Riverside
    • Barney Wright, Cal Poly Pomona
  • 2010-2011 Co-Chairs:
    • Mako Ushihara, Santa Clara University
    • Vinnie Hama, Stanford Universtiy
  • 2009-2010 Co-Chairs:
    • Alan Pepe, Cal Poly San Luis Obispo
    • Danny Mann, UC Santa Barbara
  • 2008-2009 Co-Chairs:
    • Danny Mann, UC Santa Barbara
    • Dana Pysz, UCLA
  • 2007-2008 Co-Chairs:
    • Roy Benson, UC Davis
    • Teresa Pegler, UC Davis
  • 2006-2007 Co-Chairs:
    • Staci Buchwald, Scripps College
    • Terry Campbell, UC Santa Barbara
  • 2005-2006 Chair:
    • Jim "JB" Brock, Pepperdine University

Outline

  • Travel – Yes. Required attendance at the Annual Conference and Exposition and on-site meetings
  • Programming - Yes
  • Communication by phone, mail, fax, e-mail and required on-site meetings

Purpose

To provide an opportunity for Association members, Corporate Affiliate members and non-member vendors to collaboratively network and share ideas and products through an open exhibits area at the Annual Conference and Exposition. Additional support for the Association and vendors allows for sponsored meals, breaks and special announcements or events.

Responsibilities

  1. Responsible for the total coordination of the conference exhibits and displays facility requirements including security, hotel and convention services functions.
  2. Prior to the fall Executive Committee meeting, develop and implement a budget for the Annual Conference and Exposition.
  3. Work closely with Annual Conference and Exposition Chair, Association President, and the Chairs of Host, Program, and Corporate Relations Committees.
  4. Solicit exhibits and displays for the Annual Conference and Exposition.
  5. Ensure exhibitor and vendor compliance with the Exhibitor Presenter Policy.
  6. Send out information and registration to potential vendors to occupy booths at the Annual Conference and Exposition. The information should include:
    1. Location, date, and hours of the Annual Conference and Exposition
    2. Size and prices of available booths
    3. Total number of booths available within and outside the exhibits area
  7. Work with the Time and Place Committee Chair in determining on-site requirements for Annual Conference and Exposition bids (minimum 6,500 square feet).
  8. Recognize and provide preferential service to Corporate Affiliates (e.g. advance notice and choice locations for booths, etc.).
  9. Bid, negotiate, and contract with an exhibits service to set up and break down booths and to provide tables, chairs and wastebaskets to each booth (if not included in hotel negotiations).
  10. Bid, negotiate, and contract for security, as needed, during the hours that the booths are unattended (if not included in hotel negotiations).
  11. Arrange for booths for the upcoming year’s WACUHO Annual Conference and Exposition and ACUHO-I at the Annual Conference and Exposition.
  12. Coordinate acknowledgments and thank you notes to all participating vendors.
  13. Liaison with neighboring regions (AIMHO/NWACUHO) and ACUHO-I Exhibits and Displays Committees to solicit information on potential vendors for WACUHO.
  14. Work with the Corporate Relations and Awards & Recognition committees to solicit nominations and render a deserving member institution, corporate affiliates, non-affiliated sponsors, and individuals special service recognition awards at the Annual Conference and Exposition.
  15. Create a strategy, with the Corporate Relations Committee, to best preview and promote those corporations with exhibits and displays at the Annual Conference and Exposition (i.e. special prize drawings in the exhibits area).
  16. Provide a chair’s workbook and detailed evaluations to succeeding chair.
  17. Prepare and submit one copy of your annual report in the EOY report cubby and one copy of the annual report in your committee’s cubby, and notify the WACUHO Vice President by May 1. (see Appendix for sample).