Professional Courtesy Policy

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In order to ensure consistency and equity in the professional courtesies extended to officers, speakers and guests at WACUHO programs, the Executive Committee has adopted a policy which directs all programmatic committees to include certain courtesies in their program budget planning. Courtesy guidelines are as follows: 1. The recommended courtesies should be incorporated into the program budget and provided if location, cost, number of participants and other factors permit. All other professional courtesies must be incorporated into the budget. 2. Members of the Association should not receive payment or reimbursement for expenses incurred in connection to making a presentation at an Association program except when serving as a keynote speaker or major program presenter (e.g., WTI Scholar-In-Residence). Members serving as keynote speakers or major presenters may be paid an honorarium and reimbursed for expenses (transportation, room/board, registration) that are not reimbursed by their home institution. 3. The term "Professional Program Presenter" refers to presenters outside the area of housing and food services or housing and food service staff who are not actively involved in WACUHO. 4. Courtesies are extended only to the individuals named below and not to spouses, family, or guests of those individuals, with the exception of Past Presidents being offered the opportunity to bring one guest to the opening or closing banquet at no cost

Annual Conference and Exposition

Mandatory: WACUHO President

• Waive registration fees

• Waive five nights room/board fees

Mandatory: ACUHO-I President or Designee

• Waive registration fees

• Waive three nights room/board fees

Mandatory: ACUHO-I Regional Liaison (Note: If liaison is from WACUHO region, professional courtesy is optional)

• Waive registration fees

• Waive three nights room/board fees

Mandatory: PACURH President or Designee

• Waive registration fees

• Waive three nights room/board fees

Mandatory: Keynote Speaker(s)

• Waive registration fees

• Waive room/board fees (minimum one day)

Mandatory: Annual Conference and Exposition Chairs (Annual Conference and Exposition, Host, Program, and Exhibits)

• Waive registration fees

Mandatory: Past Presidents No longer in the field.

• Waive registration fees

Mandatory: One Guest of Past Presidents No longer in the field

• Waive choice of opening or closing banquet costs.

Mandatory: Invitations

• An invitation to the Annual Conference and Exposition should be sent to Past Presidents no longer in the field, the ACUHO-I President, the ACUHO-I Regional Liaison, the PACURH President and the keynote speaker(s). Included in this communiqué should be information on fees that will be waived and fees not covered by the Association.

Apartment and Community Living, Conference Connection, PMI, Women of WACUHO “WOW” Conference(s)

Mandatory: WACUHO President or Executive Committee Designee

• Waive registration fees

Mandatory: Executive Committee Liaison

• Waive registration fees

Mandatory: Keynote Speaker(s)

• Waive registration fees

• Reimburse transportation costs

• Pay honorarium

Mandatory: Invitations

• An invitation to the program should be sent to the WACUHO President, keynote speakers(s), the Executive Committee liaison, and Executive Committee members. Also included in this communiqué should be information on fees that will be waived and fees not covered by the Association. Recommend:

• Assist President or Designee and Executive Committee liaison with travel and lodging expenses if there is a net surplus following the conference.

• Assist President in room/board arrangements (e.g., free/low-cost room, waive additional meal charges, make reservations at local hotel, etc.).

• Reimburse "Professional Program Presenter(s)" for on-site costs such as parking, meals, registration fees, transportation to/from site, etc.

• Send each "Professional Program Presenter" an invitation to participate in the program. Include in the communiqué information on fees that will be waived and costs not covered by the Association.


RAPS – Central, Island, Northern and Southern

Mandatory: WACUHO President or Executive Committee Designee

• Waive registration fees

Mandatory: Keynote(s)

• Waive registration fees

• Reimburse transportation costs

• Pay honorarium

Mandatory: Executive Committee Liaison(s)

• Waive registration fees

Mandatory: Invitations

• An invitation to the program should be sent to the WACUHO President, keynote speakers(s), the Executive Committee liaison, and Executive Committee members. Also included in this communiqué should be information on fees that will be waived and fees not covered by the Association. Recommend:


• Assist President or Designee and Executive Committee liaison with travel and lodging expenses if there is a net surplus following the conference.

• Assist President in room/board arrangements (e.g., free/low cost room, waive additional meal charges, make reservations at local hotel, etc.).

• Reimburse "Professional Program Presenters" for on-site costs such as parking, meals, registration fees, transportation to/from site, etc.

• Send each "Professional Program Presenter" an invitation to participate in the program. Include in the communiqué information on fees that will be waived and fees not covered by the Association. • Waive registration fees of committee members as long as the budget continues to be zero-based.


Western Training Institute

Mandatory: Consultant(s)

• Waive registration and room/board fees

• Reimburse transportation costs

Mandatory: Scholars-in-Residence

• Waive registration and room/board

• Reimburse transportation costs

• Pay honorarium

Mandatory: WACUHO President or Designee and Executive Committee Liaison

• Waive registration and room/board fees

Mandatory: Invitations

• An invitation to the program should be sent to the WACUHO President, the consultant(s), the Scholar-in-Residence, and the Executive Committee liaison. This communiqué should also describe fees that will be waived and costs not covered by the Association. Recommend:

• Assist President or Designee and Executive Committee liaison with travel expenses if there is a net surplus following the conference.

Women of WACUHO – “WOW” Conference: Mandatory: WACUHO President or Executive Committee Designee • Waive registration fees

Mandatory: Keynote(s) • Waive registration fees • Reimburse transportation costs • Pay honorarium

Mandatory: Executive Committee Liaison(s) • Waive registration fees

Mandatory: Invitations • An invitation to the program should be sent to the WACUHO President, keynote speakers(s), the Executive Committee liaison, and Executive Committee members. Also included in this communiqué should be information on fees that will be waived and fees not covered by the Association.

Recommend: • Assist President or Designee and Executive Committee liaison with travel and lodging expenses if there is a net surplus following the conference. • Assist President in room/board arrangements (e.g., free/low cost room, waive additional meal charges, make reservations at local hotel, etc.). • Reimburse "Professional Program Presenters" for on-site costs such as parking, meals, registration fees, transportation to/from site, etc. • Send each "Professional Program Presenter" an invitation to participate in the program. Include in the communiqué information on fees that will be waived and fees not covered by the Association. • Waive registration fees of committee members as long as the budget continues to be zero-based.