Reserve Fund Policy

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WACUHO has two types of reserve funds that can be used to enhance a current program or service – the Program Reserve Fund and the Association Reserve Fund.

The Program Reserve Fund has been created in an effort to give back to program committees that have been successful and contributed to the Association’s overall reserves. This reserve fund is only available to programmatic committees (zero-based budgets, such as the Annual Conference and Exposition, RAPs, WTI, Conference Services, etc.). The Association Reserve Fund is open to all committees. Only one-time funding requests are permitted via the Association Reserve Fund. If a committee wishes to continue the service or enhancement initially funded through an Association Reserve allocation, it must be incorporated into their operating budget the following year. Following are guidelines for submitting a proposal for a new service/program or a proposal to enhance a current service/program:

• Proposals must address a need to enhance or expand Association programs and services

• Proposals must be of an educational or service nature

• To apply for funding, complete the appropriate proposal form (see Appendix) and submit it to the Association Treasurer.

Each proposal is reviewed at the first Executive Committee meeting following receipt of the proposal or via e-mail or telephone if necessary. Proposals may be fully funded, partially funded, or not funded; and the Executive Committee’s decision will be forwarded to the funding requester as soon as possible after a decision is reached. If the proposal is approved at any level, funds will be available through the end of the current fiscal year (July 1 – June 30). Funding or reimbursement will only be made for expenses incurred prior to June 30, and payment or


reimbursement requests must be received by the Association’s Treasurer no later than July 1# Proposals may not include funding for alcoholic beverages of any kind.